Document solutions

Take control, unlock savings and create efficiencies with your document solution

Your document environment is a key element of your IT infrastructure and printing, scanning, faxing and storage of documents are still fundamental requirements for your people.

By taking control of your document environment you can deliver real benefits - making your people more effective, helping to unlock operational savings and becoming more environmentally friendly.

Delivering value across your print estate

Maintel’s blend of hardware, software and services will help you deliver value across all aspects of the document lifecycle. For example, we can help you to:

  • Eliminate print and sprint, improve security and avoid waste by giving everyone a personal print queue with print card or pin numbers for secure printing
  • Improve productivity by giving roaming workers follow me or mobile printing functionality
  • Let your people access or store files securely and with an audit trail via electronic document management
  • Automate lengthy manual processes like invoice processing or mailrooms through document scan, capture and distribution services.

Understand what you’ve got to understand what you’re missing

Often your print estate has been acquired and added to over time, with printers attached either on or off the network across many locations. This means it probably isn’t optimised to do what your your organisation or your people need it to today. An inefficient or ineffective document solution will waste your valuable money, time, paper, ink and electricity.

We can conduct an expert analysis of your print and document utilisation across your business including your technology, applications, processes and workflows. This will often highlight savings of up to 30%, as well as pinpointing areas of potential improvement.

Transform a business expense into a business benefit

Our expert consultants will work with you to understand your needs and then create a strategy to fit. Then we'll help to implement and support your solution. Our document management solutions include:

Our centrally managed IP-based solutions are secure and intelligent. We allow your people to send documents to the print queue and collect them at any printer on the network using a swipe card or login. This eliminates waste and means every document is delivered securely.

A print solution designed for you

We can help you to match the right devices and services to the needs of different functions and departments in your business. This could involve adding a higher speed device to match greater output demands, replacing multiple devices with a single multi-functional device or adding the ability to print from mobiles. We offer proactive remote monitoring, as well as on-site support and a single source for consumables with a reminder system which makes ongoing management easier.

We work with leading technology partners to help you enhance your print estates and manage your document processes and workflows to increase efficiency, reduce costs and meet compliance standards.

Read our guide to Next Generation Managed Print Services

Further reading

Managed print services

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Document management

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Business process automation

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