Provisioning Coordinator

Provisioning Coordinator


JOB TITLE: Provisioning Coordinator
DEPARTMENT: Professional Services
FUNCTION: Operations

Job Purpose Statement:

The Provisioning Coordinator role sits within the Provisioning Team undertakes the provisioning and ceasing of fixed line voice and data services. The Provisioning Coordinator role will be responsible for processing /fulfilling new orders and requests coming in to the team from end-users, Project Managers & Project Coordinators and from the Sales department.

The role is centred on the provision of WLR, SIP, data circuits and Inbound services and involves liaison with internal departments, customers and external providers.

It also involves creating and updating order records via online order portals and internal databases.

The provisioning coordinator is expected to follow approved processes for new provides and ceases at all times and to take ownership of these tasks in coordination with Project Management and Billing.

Job Accountabilities:

Administration and document management

  • File all electronic information in appropriate locations as per procedures
  • Create and manage orders for fixed lines, bandwidth and porting via online portals with our chosen suppliers
  • Update tracking tools and ensure order information is comprehensive, accurate and kept up to date
  • Complete and send regular provisions, migration and cease customer updates as necessary
  • Management & processing of all received emails and correspondence
  • Telephone contact for inbound calls to team both internally and externally
  • Demonstrate a professional e-mail and telephone manner and strong communication skills at all times.

Customer service

  • Communicate and feedback on Provisioning order status to Project Managers/Co-ordinators and customers at agreed regular intervals via telephone or e-mail
  • Ensure appropriate responses and actions are filtered down to all parties in a timely manner
  • Escalate any issues where you are unsure of the required action
  • Develop and maintain strong, professional relationships with customers, suppliers and internal staff
  • Ensure that all written and verbal communication with internal customers is professional and adheres to procedures
  • Ensure excellent customer service

Key Challenges:

  • Multitasking ability and organisational skills are key to this role
  • Maximise revenue and margin potential
  • Maintaining accurate status reports and records

Working Relationships with:

Manager/Team Leader
Regular contact (daily via email / phone / face to face weekly)

As required to undertake support arrangements and quality assurance

Other Company employees
As required to meet the needs of the business

As required to manage customer expectations proactively

As required to ensure the successful delivery of projects and progress escalations

Quantitative Information

  • Accurate placement of orders to suppliers
  • Timely provision and cancellation of circuit cessations
  • Ensuring that associated end user and carrier charges are also ceased

Specific Job Knowledge, Skills and Experience:

Skills and Aptitudes

  • Good knowledge of Microsoft Office, in particular strong Excel skills and competent database user
  • Ability to think on feet and apply logical common sense to problems
  • Self-motivated and self-disciplined
  • Ability to work under pressure with at times high workloads
  • Excellent customer service skills, interpersonal and communication skills (excellent written and spoken English)
  • Ability to work effectively as a member of a team
  • Ability to cope with manual and at times labour intensive administrative processes
  • Adaptable to change
  • Ability to manage and manipulate data quickly, accurately and efficiently
  • Attention to detail
  • Professional and positive approach to work and the workplace

Job knowledge

  • 1 year of office skills
  • Telecoms or ISP background


  • Order management experience
  • Experience of provisioning voice services
  • Supplier management experience


  • No formal qualifications essential
  • Practical knowledge of Carrier and Network Services in a similar role highly advantageous

Closing date: 19th October 2017

To apply, please send your CV to